Equipment

Assets and equipment

A register of what was issued to whom, built around the one state that gets missed.

The state this exists for is *held by somebody who has left*

An offboarding checklist asks for the laptop back, but a checklist task is ticked by a person, and the one thing nobody does on their last day is chase hardware. So it is its own state rather than folded into *issued*, and it sorts first on both the register and the person's profile. Burying it in a larger count is how it stops being done.

Issuing and taking back

One open assignment at a time. Two people cannot hold one laptop, and allowing it makes *who has this?* unanswerable at exactly the moment somebody is asking because it went missing.
A damaged return goes to repair, not back into stock. Putting it straight back on the shelf is how it reaches the next person.
Condition decline is reported, never acted on. A system that automatically charged for a scratch would simply stop being told about scratches.
Lost and retired override the open assignment, and that assignment stays open. Who had it last is exactly why the record is worth keeping.
Nothing is issued with a future date — the register answers who has it now.
Being out of warranty is reported without being urgent. It changes what a repair costs, not whether anything must happen today.

Who it is issued to, and who can see it

Assets are issued to a worker, not a login: somebody with no account is issued boots and a locker key like anybody else. Access sits with personal data rather than the staff directory — a serial number is not sensitive on its own, but *who has the expensive laptop* is not a question the staff list should answer.

Two status changes the register refuses

Issued is never set by hand — that is what issuing means, and typing it would produce an asset marked as held by nobody. Back in stock is refused while somebody holds it: record the return instead, which captures the condition it came back in. Marking something lost demands a note, because every other status can be inferred later and that is the one somebody will ask about.

Not built yet

There is no bulk import, which is how a real inventory actually arrives.